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en:orientation_area:assembly_facilitation_guide:start [2018/08/31 20:21]
biopablo_cloud.fair.coop
en:orientation_area:assembly_facilitation_guide:start [2018/09/03 11:54] (current)
sporros_cloud.fair.coop [Assembly Facilitation Guide]
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   * Let's avoid repeating ideas   * Let's avoid repeating ideas
   * Let's not get off the subject we're talking about.   * Let's not get off the subject we're talking about.
-  * Let's consider general netiquette ​when expressing ourselves - addressing our colleagues:​ +  * Let's consider ​[general netiquette](https://wiki.fair.coop/en:​orientation_area:​assembly_facilitation_guide:​start#​netiquette_in_chats) when expressing ourselves - addressing our colleagues:
-    * [en] https://git.fairkom.net/faircoop/​MediaCommunication/​wikis/​faircoop_chat_netiquette_english+
  
-**constructive ​criticism + RESPECT**+Constructive ​criticism + RESPECT
  
-#​Facilitation+##​Facilitation
 MINIMUM REQUIREMENTS of those who are in charge of energizing and overseeing the assemblies: MINIMUM REQUIREMENTS of those who are in charge of energizing and overseeing the assemblies:
   * Open the pad minutes in advance   * Open the pad minutes in advance
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   * Inform participants of the next meeting date   * Inform participants of the next meeting date
  
-+++ The facilitator is at the service of the group so that:+The facilitator is at the service of the group so that:
   * All people can share their ideas   * All people can share their ideas
   * Each person feels listened to    * Each person feels listened to 
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   * Avoid aggressive or disrespectful behaviour (attacks)   * Avoid aggressive or disrespectful behaviour (attacks)
   * The topic of the meeting, the collective and the assembly should be remembered.   * The topic of the meeting, the collective and the assembly should be remembered.
- 
-*Recommended duration: 2-3h maximum* 
   * Someone helps the facilitator to control the times   * Someone helps the facilitator to control the times
 +
 +Recommended duration: **2-3h maximum**
  
 ###TASKS BEFORE THE ASSEMBLY ###TASKS BEFORE THE ASSEMBLY
-####1. Open the **pad** in which+####​1. ​Pad 
 +Open the **pad** in which
   * the AGENDA will be organized (items to be discussed, proposals, etc.)   * the AGENDA will be organized (items to be discussed, proposals, etc.)
   * the MINUTES (most important interventions,​ decisions, consensus, etc.) of the assembly will be collected ​   * the MINUTES (most important interventions,​ decisions, consensus, etc.) of the assembly will be collected ​
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 FairCoop'​s general assemblies are at 19h CET/CEST (Central European Summer Time) | 18h UTC on the **third Thursday of every month**. FairCoop'​s general assemblies are at 19h CET/CEST (Central European Summer Time) | 18h UTC on the **third Thursday of every month**.
  
-####2. Notify ​of the opening of the pad* in the different groups ​to inform and invite participation in the assembly.+####2. Notify 
 +Tell the different groups about the pad to inform and invite participation in the assembly. 
 Main groups to notify of FairCoop General Assemblies: Main groups to notify of FairCoop General Assemblies:
   * FairCoop General   * FairCoop General
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   Hello everyone! Our next assembly is in one week's time. Don't leave your proposals to the last minute, please give everyone a chance to review them :)   Hello everyone! Our next assembly is in one week's time. Don't leave your proposals to the last minute, please give everyone a chance to review them :)
- 
   32nd FairCoop Global Assembly Thursday April 19, 2018 - 19:00 CET / 18:00 UTC   32nd FairCoop Global Assembly Thursday April 19, 2018 - 19:00 CET / 18:00 UTC
- 
   Pad: https://​board.net/​p/​32thGlobalAssembly   Pad: https://​board.net/​p/​32thGlobalAssembly
  
 All those proposals that are included in the agenda must have a person responsible at the time of bringing them to the assembly; please, do not forget to indicate your name with your proposal! Thank you. Similarly, if the proposal came from a specific area, it would have to nominate one or a couple of representatives who could present it. All those proposals that are included in the agenda must have a person responsible at the time of bringing them to the assembly; please, do not forget to indicate your name with your proposal! Thank you. Similarly, if the proposal came from a specific area, it would have to nominate one or a couple of representatives who could present it.
  
-####3. 24h before the start of the assembly, finalise the agenda / define the items to be discussed and identify and notify the responsible persons so that they can have them ready (proposals ready, summarized, structured)+####​3. ​Agenda 
 +24h before the start of the assembly, finalise the agenda / define the items to be discussed and identify and notify the responsible persons so that they can have them ready (proposals ready, summarized, structured).
  
 The facilitator can order the items or group them together if she or he feels that they are of a similar nature (subject to approval by the assembly). The facilitator can order the items or group them together if she or he feels that they are of a similar nature (subject to approval by the assembly).
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 ###TASKS DURING THE ASSEMBLY ###TASKS DURING THE ASSEMBLY
-  ​1. Give prior notice at the beginning of the meeting, encouraging participation and sharing the link to the agenda. +1. Give prior notice at the beginning of the meeting, encouraging participation and sharing the link to the agenda. 
-  2. Start at the scheduled time, giving a margin of 10min while+2. Start at the scheduled time, giving a margin of 10min while
   * Welcoming the attendees. Inform assembly participants to introduce themselves in the chat and also write their name on the pad as attendees.   * Welcoming the attendees. Inform assembly participants to introduce themselves in the chat and also write their name on the pad as attendees.
   * The pad link is shared with the agenda and time schedule for each item. Do a quick review of the points and estimated times for each of them. Here it would be interesting to have someone (other than the facilitator) take responsibility for being the timekeeper.   * The pad link is shared with the agenda and time schedule for each item. Do a quick review of the points and estimated times for each of them. Here it would be interesting to have someone (other than the facilitator) take responsibility for being the timekeeper.
  
-  ​3. Introduce the points and summarize the main ideas at the end of each point, at the end of the minutes, in a way that serves to highlight the points: capital letters, bold, different color.+3. Introduce the points and summarize the main ideas at the end of each point, at the end of the minutes, in a way that serves to highlight the points: capital letters, bold, different color.
  
-*** EXPERIMENT FOR GREATER EFFECTIVENESS :::: use of certain emoticons for expression/​intervention:​+EXPERIMENT FOR GREATER EFFECTIVENESS :::: use of certain emoticons for expression/​intervention:​
   * clock icon, for marking the half hours! (timekeeper)   * clock icon, for marking the half hours! (timekeeper)
   * spiral icon, if the time came, few people were monopolizing the conversation and the rest (the majority) would like to give way to other voices   * spiral icon, if the time came, few people were monopolizing the conversation and the rest (the majority) would like to give way to other voices
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 The monitoring of agreements and evaluation is the responsibility of each area / OCW. The monitoring of agreements and evaluation is the responsibility of each area / OCW.
- 
-____________________________________ 
  
 ##Consensus ##Consensus
 ###What it is? ###What it is?
-Consensus means thatwhen a decision is reachedno one feels that their input has been misinterpreted or not given sufficient attention. It is not a vote of unanimity or of agreement. ​It is to be hoped that each person ​will think that the decision made is the best one. This usually happens because collective consciousness,​ when it works, provides better solutions than those that come from isolated individuals. All participants contribute ideas and encourage the use of each other'​s resources and opinions. Difference of opinion is taken as something positive and not as an obstacle. In the end, everyone takes part in the decision-making process. Consensus requires more time and skill on the part of participants,​ but there are many resources to make a decision and commit to it. Participants may accept a decision even if they disagree, but recognize that it responds to the needs of the group and allows the group to move forward with it and support it. +Consensus means that when a decision is reached no one feels that their input has been misinterpreted or not given sufficient attention. It is not a vote of unanimity or of agreement. ​Its goal is that each person ​thinks ​that the decision made is the best one. This usually happens because collective consciousness,​ when it works, provides better solutions than those that come from isolated individuals. 
 + 
 +All participants contribute ideas and encourage the use of each other'​s resources and opinions. Difference of opinion is taken as something positive and not as an obstacle. In the end, everyone takes part in the decision-making process. 
 + 
 +Consensus requires more time and skill on the part of participants,​ but there are many resources to make a decision and commit to it. Participants may accept a decision even if they disagree, but recognize that it responds to the needs of the group and allows the group to move forward with it and support it. 
  
 ###How to use it ###How to use it
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 Consensus promotes interpersonal relationships. Consensus promotes interpersonal relationships.
  
-It requires time and effort, sincere communication,​ and a willingness to trust others; sharing ideas and feelings; and listening attentively. ​Working ​together to clarify ideas and proposals, members build mutual trust and communication skills. By fostering shared leadership and participation,​ members of a group are in a position to reach the best decision. The synergy that emerges from developing joint agreements helps to create a strong sense of commitment to the group and its mission, and a sense of belonging and commitment among members. ​+It requires time and effort, sincere communication,​ and a willingness to trust others; sharing ideas and feelings; and listening attentively. 
 + 
 +By working ​together to clarify ideas and proposals, members build mutual trust and communication skills. By fostering shared leadership and participation,​ members of a group are in a position to reach the best decision. The synergy that emerges from developing joint agreements helps to create a strong sense of commitment to the group and its mission, and a sense of belonging and commitment among members. ​
  
 Consensus leads to doing what is best for the common good. Consensus leads to doing what is best for the common good.
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 ###Types of consensus ###Types of consensus
-  ​a) by collective dialogue +a) by collective dialogue 
-  b) by the conviction of any involved party (requires honesty, humility, etc.) +b) by the conviction of any involved party (requires honesty, humility, etc.) 
-  c) by negotiation (there are concessions from both sides to reach a common position) +c) by negotiation (there are concessions from both sides to reach a common position) 
-  d) by the withdrawal of differences (minimum agreement)+d) by the withdrawal of differences (minimum agreement)
  
 **Consensus responses** **Consensus responses**
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 **Positive practices in consensus building** **Positive practices in consensus building**
-  * Ability to listen ​+  ​* **Ability to listen**
 Pay attention so as to understand the other person. Avoid interrupting. In any case, ask for clarification or questions to help you understand the issue. ​ Pay attention so as to understand the other person. Avoid interrupting. In any case, ask for clarification or questions to help you understand the issue. ​
-  * Focus on solutions+  ​* **Focus on solutions**
 It is very important not just to criticize, but to suggest solutions and ideas to resolve situations and to make sure that the problem is expressed as clearly as possible before seeking solutions. ​ It is very important not just to criticize, but to suggest solutions and ideas to resolve situations and to make sure that the problem is expressed as clearly as possible before seeking solutions. ​
-  * Be open to results ​+  ​* **Be open to results**
 Try to look at the pros and cons of all ideas fairly and equally. Be open to group changes and modifications. Do not focus only on your own ideas and defend them above all else. Consensus is about making a process that leads us to reach a common agreement, not simply about convincing others. ​ Try to look at the pros and cons of all ideas fairly and equally. Be open to group changes and modifications. Do not focus only on your own ideas and defend them above all else. Consensus is about making a process that leads us to reach a common agreement, not simply about convincing others. ​
-  * Be concise+  ​* **Be concise**
 Think about what you are going to say before you say it and be brief. Do not mix; do not repeat what other people have already said. DEMOCRATIC USE OF SPEAKING TIME. Think about what you are going to say before you say it and be brief. Do not mix; do not repeat what other people have already said. DEMOCRATIC USE OF SPEAKING TIME.
-  * Be patient ​+  ​* **Be patient**
 Some people may need more time or information than others to understand or assimilate. Consensus is NOT a rapid decision-making process. We must be prepared to make the time available that is needed. Some people may need more time or information than others to understand or assimilate. Consensus is NOT a rapid decision-making process. We must be prepared to make the time available that is needed.
-The Forum could be a space for discussion of a topic that requires more time in order to achieve consensus ​>>>>​ +The Forum could be a space for discussion of a topic that requires more time in order to achieve consensus. 
-  * Be humble+  ​* **Be humble**
 Be willing to accept what the group can teach us, even if we are experts in what we are dealing with. Be willing to accept what the group can teach us, even if we are experts in what we are dealing with.
-  * Recognize one's feelings and share them when necessary ​+  ​* **Recognize one's feelings and share them when necessary**
 Express if we feel unhappy or uncomfortable and try to identify the causes. ​ Express if we feel unhappy or uncomfortable and try to identify the causes. ​
-  * Have a vision of the future ​+  ​* **Have a vision of the future**
 Many decisions and proposals serve to help us gain experience in things we have never done before. If they don't work, they can be changed after a while. ​ Many decisions and proposals serve to help us gain experience in things we have never done before. If they don't work, they can be changed after a while. ​
-  * Knowing when a decision made should be left behind+  ​* **Knowing when a decision made should be left behind**
 The group can change decisions made after a while. Clinging to small details does not help: we have to let the decisions run their course and then check whether they need to be changed. ​ The group can change decisions made after a while. Clinging to small details does not help: we have to let the decisions run their course and then check whether they need to be changed. ​
-  * Give reasons for the way of thinking+  ​* **Give reasons for the way of thinking**
 When we express an opinion, provide the reasons that lead us to think that way (so we can provide valuable information). And we must also be open to questions and comments about our own opinions. When we express an opinion, provide the reasons that lead us to think that way (so we can provide valuable information). And we must also be open to questions and comments about our own opinions.
-  * Intervening to help the group+  ​* **Intervening to help the group**
 Even if you are not the moderator, if you notice that something is not right, tell the group what you perceive is happening. For example: "It seems that when we start to deal with this issue, I perceive that there are some angry reactions. Is there anyone who can see things in the same way as me? Can we address this to see what's behind it?" Even if you are not the moderator, if you notice that something is not right, tell the group what you perceive is happening. For example: "It seems that when we start to deal with this issue, I perceive that there are some angry reactions. Is there anyone who can see things in the same way as me? Can we address this to see what's behind it?"
-  * Preparing the work +  ​* **Preparing the work** 
-Be actively involved in the research. Set up the meeting. Reflect on what will be discussed. Read carefully everything that has been given and reflect on it before the meeting. ​ +Be actively involved in the research. Set up the meeting. Reflect on what will be discussed. Read carefully everything that has been given and reflect on it before the meeting.
- +
-***+
  
 ##​Netiquette in chats ##​Netiquette in chats