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en:orientation_area:assembly_facilitation_guide:start [2018/08/31 20:06]
biopablo_cloud.fair.coop
en:orientation_area:assembly_facilitation_guide:start [2018/09/03 11:54] (current)
sporros_cloud.fair.coop [Assembly Facilitation Guide]
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 #Assembly Facilitation Guide #Assembly Facilitation Guide
-*Quick guide to facilitating online assemblies.*+**Quick guide to facilitating online assemblies**
  
-For the moment and until we implement other improvements our decision-making space is a monthly assembly held virtually through a [https://​t.me/​joinchat/​B0S3OkT5VcP-PazMNoNdaA](Telegram) / [https://​fairchat.net/​channel/​faircoop-assemblies](fairchat) chat. Being aware that this is NOT the most effective tool, it is important that we take into account some aspects:+For the moment and until we implement other improvements our decision-making space is a monthly assembly held virtually through a [Telegram](https://​t.me/​joinchat/​B0S3OkT5VcP-PazMNoNdaA) / [Fairchat](https://​fairchat.net/​channel/​faircoop-assemblies) chat. Being aware that this is NOT the most effective tool, it is important that we take into account some aspects:
   * We are willing to work for the collective good and the group'​s objectives   * We are willing to work for the collective good and the group'​s objectives
   * Let us measure our interventions & let us make democratic use of speaking time - time is golden!   * Let us measure our interventions & let us make democratic use of speaking time - time is golden!
   * Let's avoid repeating ideas   * Let's avoid repeating ideas
   * Let's not get off the subject we're talking about.   * Let's not get off the subject we're talking about.
-  * Let's consider general netiquette ​when expressing ourselves - addressing our colleagues:​ +  * Let's consider ​[general netiquette](https://wiki.fair.coop/en:​orientation_area:​assembly_facilitation_guide:​start#​netiquette_in_chats) when expressing ourselves - addressing our colleagues:
-    * [en] https://git.fairkom.net/faircoop/​MediaCommunication/​wikis/​faircoop_chat_netiquette_english+
  
-*constructive ​criticism + RESPECT*+Constructive ​criticism + RESPECT
  
-#​Facilitation+##​Facilitation
 MINIMUM REQUIREMENTS of those who are in charge of energizing and overseeing the assemblies: MINIMUM REQUIREMENTS of those who are in charge of energizing and overseeing the assemblies:
   * Open the pad minutes in advance   * Open the pad minutes in advance
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   * Inform participants of the next meeting date   * Inform participants of the next meeting date
  
-+++ The facilitator is at the service of the group so that:+The facilitator is at the service of the group so that:
   * All people can share their ideas   * All people can share their ideas
   * Each person feels listened to    * Each person feels listened to 
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   * Avoid aggressive or disrespectful behaviour (attacks)   * Avoid aggressive or disrespectful behaviour (attacks)
   * The topic of the meeting, the collective and the assembly should be remembered.   * The topic of the meeting, the collective and the assembly should be remembered.
- 
-*Recommended duration: 2-3h maximum* 
   * Someone helps the facilitator to control the times   * Someone helps the facilitator to control the times
  
-###TASKS BEFORE THE ASSEMBLY  +Recommended duration: **2-3h maximum** 
-1. Open the pad* in which+ 
 +###TASKS BEFORE THE ASSEMBLY 
 +####1. Pad 
 +Open the **pad** in which
   * the AGENDA will be organized (items to be discussed, proposals, etc.)   * the AGENDA will be organized (items to be discussed, proposals, etc.)
   * the MINUTES (most important interventions,​ decisions, consensus, etc.) of the assembly will be collected ​   * the MINUTES (most important interventions,​ decisions, consensus, etc.) of the assembly will be collected ​
  
-*What is a pad?* A public, open and collaborative online document.+**What is a pad?** A public, open and collaborative online document.
  
 Normally we are using https://​board.net/​ doing the following: /p/assembly number + GlobalAssembly example: https://​board.net/​p/​32thGlobalAssembly Normally we are using https://​board.net/​ doing the following: /p/assembly number + GlobalAssembly example: https://​board.net/​p/​32thGlobalAssembly
  
-[when is the pad created?] from the end of the previous assembly and up to ONE WEEK before the scheduled date of that assembly.+**When ​is the pad created?** From the end of the previous assembly and up to ONE WEEK before the scheduled date of that assembly.
  
-FaiSrCoop's general assemblies are at 19h CET/CEST (Central European Summer Time) | 18h UTC on the third Thursday of every month.+FairCoop's general assemblies are at 19h CET/CEST (Central European Summer Time) | 18h UTC on the **third Thursday of every month**.
  
- +####2. Notify 
- +Tell the different groups about the pad to inform and invite participation in the assembly.
-2. Notify ​of the opening of the pad* in the different groups ​to inform and invite participation in the assembly.+
  
 Main groups to notify of FairCoop General Assemblies: Main groups to notify of FairCoop General Assemblies:
 +  * FairCoop General
 +  * FairCoop Assemblies
 +  * OCW (Open Coop Work)
 +  * ...
  
-    - FairCoop General +[MODEL]
- +
-    - FairCoop Assemblies +
- +
-    - OCW (Open Coop Work) +
- +
-    - ... +
- +
- +
- +
- +
-[model] +
- +
-Hello everyone! Our next assembly is in one week's time. Don't leave your proposals to the last minute, please give everyone a chance to review them :) +
-32nd FairCoop Global Assembly Thursday April 19, 2018 - 19:00 CET / 18:00 UTC +
-Pad: https://​board.net/​p/​32thGlobalAssembly+
  
 +  Hello everyone! Our next assembly is in one week's time. Don't leave your proposals to the last minute, please give everyone a chance to review them :)
 +  32nd FairCoop Global Assembly Thursday April 19, 2018 - 19:00 CET / 18:00 UTC
 +  Pad: https://​board.net/​p/​32thGlobalAssembly
  
 All those proposals that are included in the agenda must have a person responsible at the time of bringing them to the assembly; please, do not forget to indicate your name with your proposal! Thank you. Similarly, if the proposal came from a specific area, it would have to nominate one or a couple of representatives who could present it. All those proposals that are included in the agenda must have a person responsible at the time of bringing them to the assembly; please, do not forget to indicate your name with your proposal! Thank you. Similarly, if the proposal came from a specific area, it would have to nominate one or a couple of representatives who could present it.
  
-How to open a new pad: (instructions line 114*) +####3. Agenda 
- +24h before the start of the assembly, finalise the agenda / define the items to be discussed and identify and notify the responsible persons so that they can have them ready (proposals ready, summarized, structured).
- +
- +
- +
-3. 24h before the start of the assembly, finalise the agenda / define the items to be discussed and identify and notify the responsible persons so that they can have them ready (proposals ready, summarized, structured)+
  
 The facilitator can order the items or group them together if she or he feels that they are of a similar nature (subject to approval by the assembly). The facilitator can order the items or group them together if she or he feels that they are of a similar nature (subject to approval by the assembly).
  
-types of issues to be addressed: +**Types ​of issues to be addressed** 
-[agreement ​/ consensus] +  ​* ​[Agreement ​/ consensus] 
-[information+  ​* ​[Information
-[Follow-up of agreements] +  ​* ​[Follow-up of agreements] 
-[approach ​to topics: developments,​ reflections] +  ​* ​[Approach ​to topics: developments,​ reflections] 
-[creative ​ideas] +  ​* ​[Creative ​ideas] 
-[plan outline, proposals] +  ​* ​[Plan outline, proposals] 
-[formation+  ​* ​[Formation
-[document ​improvement and approval] +  ​* ​[Document ​improvement and approval] 
-[Transparency]+  ​* ​[Transparency]
  
 +###TASKS DURING THE ASSEMBLY
 +1. Give prior notice at the beginning of the meeting, encouraging participation and sharing the link to the agenda.
 +2. Start at the scheduled time, giving a margin of 10min while
 +  * Welcoming the attendees. Inform assembly participants to introduce themselves in the chat and also write their name on the pad as attendees.
 +  * The pad link is shared with the agenda and time schedule for each item. Do a quick review of the points and estimated times for each of them. Here it would be interesting to have someone (other than the facilitator) take responsibility for being the timekeeper.
  
-TASKS DURING THE ASSEMBLY+3. Introduce the points and summarize the main ideas at the end of each point, at the end of the minutes, in a way that serves to highlight the points: capital letters, bold, different color.
  
-0. give prior notice at the beginning ​of the meetingencouraging participation ​and sharing ​the link to the agenda.+EXPERIMENT FOR GREATER EFFECTIVENESS :::: use of certain emoticons for expression/​intervention:​ 
 +  * clock icon, for marking ​the half hours! (timekeeper) 
 +  * spiral iconif the time came, few people were monopolizing the conversation ​and the rest (the majority) would like to give way to other voices 
 +  * red exclamation marks!! ​ in case it is necessary, in order to: 
 +    * ask for more opinions on a topic >> ANYONE ELSE want to say something?​) 
 +  * palm of the hand icon, to request to speak if necessary 
 +  * thumb up | +1 | hands raised means 'I agree'​ 
 +  * thumbs down | -1 -1 |disagree 
 +  * emoticon without mouth means abstention 
 +  * Red X means block 
 +  * warning triangle symbol + @mention to call someone or to have someone call you about it
  
-1. Start at the scheduled time, giving a margin of 10min while+Is everyone comfortable with this?
  
-- Welcoming the attendees +Is there anyone who disagrees with this proposal?
-Inform assembly participants to introduce themselves in the chat and also write their name on the pad as attendees.+
  
-- The pad link is shared with the agenda and time schedule for each item. 
-Do a quick review of the points and estimated times for each of them. 
-Here it would be interesting to have someone (other than the facilitator) take responsibility for being the timekeeper. 
- 
- 
-2. Introduce the points and summarize the main ideas at the end of each point, at the end of the minutes, in a way that serves to highlight the points: capital letters, bold, different color. 
- 
- 
-*** EXPERIMENT FOR GREATER EFFECTIVENESS :::: use of certain emoticons for expression/​intervention:​ 
- 
- 
-clock icon, for marking the half hours! (timekeeper) 
- 
- 
-spiral icon, if the time came, few people were monopolizing the conversation and the rest (the majority) would like to give way to other voices 
- 
- 
-red exclamation marks!! ​ in case it is necessary, in order to: 
-    - ask for more opinions on a topic >> ANYONE ELSE want to say something?) 
- 
-palm of the hand icon, to request to speak if necessary ​ 
- 
- 
-thumb up | +1 | hands raised means 'I agree' 
- 
- 
-thumbs down | -1 -1 |disagree 
- 
- 
-emoticon without mouth means abstention 
- 
-Red X means block 
- 
- 
-warning triangle symbol + @mention to call someone or to have someone call you about it 
- 
- 
-Is everyone comfortable with this? 
-Is there anyone who disagrees with this proposal? 
 If no one objects, we have consensus. If no one objects, we have consensus.
  
- +###TASKS AFTER THE ASSEMBLY
- +
-*** [[ CONSENSUS PARAGRAPH ]]] ***  +
- +
-TASKS AFTER THE ASSEMBLY +
- +
 1. The participation of the attendees is appreciated and we start saying goodbye. 1. The participation of the attendees is appreciated and we start saying goodbye.
  
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 The monitoring of agreements and evaluation is the responsibility of each area / OCW. The monitoring of agreements and evaluation is the responsibility of each area / OCW.
  
-____________________________________+##​Consensus 
 +###What it is? 
 +Consensus means that when a decision is reached no one feels that their input has been misinterpreted or not given sufficient attention. It is not a vote of unanimity or of agreement. Its goal is that each person thinks that the decision made is the best one. This usually happens because collective consciousness,​ when it works, provides better solutions than those that come from isolated individuals.
  
 +All participants contribute ideas and encourage the use of each other'​s resources and opinions. Difference of opinion is taken as something positive and not as an obstacle. In the end, everyone takes part in the decision-making process.
  
-[[ CONSENSUS ]]+Consensus requires more time and skill on the part of participants,​ but there are many resources to make a decision and commit to it. Participants may accept a decision even if they disagree, but recognize that it responds to the needs of the group and allows the group to move forward with it and support it. 
  
 +###How to use it
 +For complicated topics that require more time for discussion / approximation,​ the [FORUM](https://​forum.fair.coop) is proposed as a preliminary tool that helps to present points of view without urgency, debate, bring positions closer together, etc. When the proposal is mature, it is when it is taken to an assembly for consensus.
  
 +###Why do we need consensus?
 +Consensus decision making gathers the experiences of the whole group.
  
- | what it is? 
- 
-Consensus means that, when a decision is reached, no one feels that their input has been misinterpreted or not given sufficient attention. It is not a vote of unanimity or of agreement. It is to be hoped that each person will think that the decision made is the best one. This usually happens because collective consciousness,​ when it works, provides better solutions than those that come from isolated individuals. All participants contribute ideas and encourage the use of each other'​s resources and opinions. Difference of opinion is taken as something positive and not as an obstacle. In the end, everyone takes part in the decision-making process. Consensus requires more time and skill on the part of participants,​ but there are many resources to make a decision and commit to it. Participants may accept a decision even if they disagree, but recognize that it responds to the needs of the group and allows the group to move forward with it and support it.  
- 
- 
-HOW TO USE IT 
- 
- 
-For complicated topics that require more time for discussion / approximation,​ the FORUM is proposed 
-https://​forum.fair.coop/​ as a preliminary tool that helps to present points of view without urgency, debate, bring positions closer together, etc. When the proposal is mature, it is when it is taken to an assembly for consensus. 
- 
- 
- 
-WHY DO WE USE CONSENSUS? 
- 
- 
-Consensus decision making gathers the experiences of the whole group. 
 Consensus is a means of collecting the knowledge of the group in order to arrive at the decision that is both most favorable and within the limits of the possible. ​ Consensus is a means of collecting the knowledge of the group in order to arrive at the decision that is both most favorable and within the limits of the possible. ​
  
 Consensus promotes interpersonal relationships. Consensus promotes interpersonal relationships.
-It requires time and effort, sincere communication,​ and a willingness to trust others; sharing ideas and feelings; and listening attentively. Working together to clarify ideas and proposals, members build mutual trust and communication skills. By fostering shared leadership and participation,​ members of a group are in a position to reach the best decision. The synergy that emerges from developing joint agreements helps to create a strong sense of commitment to the group and its mission, and a sense of belonging and commitment among members. ​ 
  
-Consensus leads to doing what is best for the common good. +It requires time and effort, sincere communication,​ and willingness ​to trust others; sharing ideas and feelings; and listening attentively.
-The key element for well-functioning consensus is a commitment by each individual to accept what is of most interest to the group. This leads to consideration of other interests beyond one's own.+
  
-Consensus agreements are more easily implemented +By working together ​to clarify ideas and proposalsmembers build mutual trust and communication skills. By fostering shared leadership and participation,​ members of a group are in a position ​to reach the best decision. The synergy that emerges from developing joint agreements helps to create a strong ​sense of commitment ​to the group and its missionand a sense of belonging and commitment among members
-Consensus agreements have implementing force in themselves because consensus means that each member has given its consent for the agreement ​to take effect, and failure ​to follow it jeopardizes ​the sense of belonging ​to the group. If a community relationship is strongly desiredthen the decisions taken by the group in consensus will also have force+
  
 +Consensus leads to doing what is best for the common good.
  
 +The key element for a well-functioning consensus is a commitment by each individual to accept what is of most interest to the group. This leads to consideration of other interests beyond one's own.
  
 +Consensus agreements are more easily implemented.
  
 +Consensus agreements have implementing force in themselves because consensus means that each member has given its consent for the agreement to take effect, and failure to follow it jeopardizes the sense of belonging to the group. If a community relationship is strongly desired, then the decisions taken by the group in consensus will also have force. ​
  
-PHASES +###Phases 
-1.- dialogueTHIS STAGE CAN BE DONE IN THE FORUM https://​forum.fair.coop/ ​+1.- **dialogue**. THIS STAGE CAN BE DONE IN THE [FORUM](https://​forum.fair.coop/​)
 The group meets to discuss a topic at length. Thoughts, opinions, feelings, ideas are freely shared and the contributions of others are reacted to. This is essential in consensus. At this stage you can change your mind by listening to other contributions. The group meets to discuss a topic at length. Thoughts, opinions, feelings, ideas are freely shared and the contributions of others are reacted to. This is essential in consensus. At this stage you can change your mind by listening to other contributions.
  
-2.- proposals. WHEN THE PROPOSAL IS SUFFICIENTLY MATURE+2.- **proposals**. WHEN THE PROPOSAL IS SUFFICIENTLY MATURE
 This comes after the dialogue stage. This is where a good facilitator can be very valuable as she can help the group to find common ground, highlight and summarize aspects of understanding and agreement for the group. When a proposal, the result of dialogue, is achieved, it is put in writing. ​ This comes after the dialogue stage. This is where a good facilitator can be very valuable as she can help the group to find common ground, highlight and summarize aspects of understanding and agreement for the group. When a proposal, the result of dialogue, is achieved, it is put in writing. ​
  
-3.- modification.+3.- **modification**
 This is the moment when the proposal that has been arrived at as a synthesis of everyone'​s contributions is tested and modified in order to respond to the needs of the group. In some cases this is done at the same meeting: things are added to the provisional proposal or the way it is worded is changed. In other cases, this is done after the meeting, once it has been implemented and is better known; after the experience, the decision is reviewed, and the necessary changes are made based on the new information obtained. In larger groups, a small group can deal with the information obtained, make proposals and, after a while, submit a new proposal for modification. This is the moment when the proposal that has been arrived at as a synthesis of everyone'​s contributions is tested and modified in order to respond to the needs of the group. In some cases this is done at the same meeting: things are added to the provisional proposal or the way it is worded is changed. In other cases, this is done after the meeting, once it has been implemented and is better known; after the experience, the decision is reviewed, and the necessary changes are made based on the new information obtained. In larger groups, a small group can deal with the information obtained, make proposals and, after a while, submit a new proposal for modification.
  
-TYPES OF CONSENSUS+###Types of consensus
 a) by collective dialogue a) by collective dialogue
 b) by the conviction of any involved party (requires honesty, humility, etc.) b) by the conviction of any involved party (requires honesty, humility, etc.)
-(c) by negotiation (there are concessions from both sides to reach a common position) +c) by negotiation (there are concessions from both sides to reach a common position) 
-(d) by the withdrawal of differences (minimum agreement)+d) by the withdrawal of differences (minimum agreement)
  
 +**Consensus responses**
 +  * I agree
 +  * I'm indifferent to it
 +  * I disagree, but I yield
 +  * I block
  
- +**Positive practices in consensus building** 
-Consensus responses +  * **Ability to listen**
- +
-    I agree +
- +
-    I'm indifferent to it. +
- +
-    I disagree, but I yield. +
- +
-    I block +
- +
- +
- +
-Positive practices in consensus building+
- +
-Ability to listen ​+
 Pay attention so as to understand the other person. Avoid interrupting. In any case, ask for clarification or questions to help you understand the issue. ​ Pay attention so as to understand the other person. Avoid interrupting. In any case, ask for clarification or questions to help you understand the issue. ​
- +  * **Focus on solutions**
-Focus on solutions+
 It is very important not just to criticize, but to suggest solutions and ideas to resolve situations and to make sure that the problem is expressed as clearly as possible before seeking solutions. ​ It is very important not just to criticize, but to suggest solutions and ideas to resolve situations and to make sure that the problem is expressed as clearly as possible before seeking solutions. ​
- +  * **Be open to results**
-Be open to results ​+
 Try to look at the pros and cons of all ideas fairly and equally. Be open to group changes and modifications. Do not focus only on your own ideas and defend them above all else. Consensus is about making a process that leads us to reach a common agreement, not simply about convincing others. ​ Try to look at the pros and cons of all ideas fairly and equally. Be open to group changes and modifications. Do not focus only on your own ideas and defend them above all else. Consensus is about making a process that leads us to reach a common agreement, not simply about convincing others. ​
- +  * **Be concise**
-Be concise+
 Think about what you are going to say before you say it and be brief. Do not mix; do not repeat what other people have already said. DEMOCRATIC USE OF SPEAKING TIME. Think about what you are going to say before you say it and be brief. Do not mix; do not repeat what other people have already said. DEMOCRATIC USE OF SPEAKING TIME.
- +  * **Be patient**
-Be patient ​+
 Some people may need more time or information than others to understand or assimilate. Consensus is NOT a rapid decision-making process. We must be prepared to make the time available that is needed. Some people may need more time or information than others to understand or assimilate. Consensus is NOT a rapid decision-making process. We must be prepared to make the time available that is needed.
-The Forum could be a space for discussion of a topic that requires more time in order to achieve consensus ​>>>>​ +The Forum could be a space for discussion of a topic that requires more time in order to achieve consensus. 
- +  * **Be humble**
-Be humble+
 Be willing to accept what the group can teach us, even if we are experts in what we are dealing with. Be willing to accept what the group can teach us, even if we are experts in what we are dealing with.
- +  * **Recognize one's feelings and share them when necessary**
-Recognize one's feelings and share them when necessary ​+
 Express if we feel unhappy or uncomfortable and try to identify the causes. ​ Express if we feel unhappy or uncomfortable and try to identify the causes. ​
- +  * **Have a vision of the future**
-Have a vision of the future ​+
 Many decisions and proposals serve to help us gain experience in things we have never done before. If they don't work, they can be changed after a while. ​ Many decisions and proposals serve to help us gain experience in things we have never done before. If they don't work, they can be changed after a while. ​
- +  * **Knowing when a decision made should be left behind**
-Knowing when a decision made should be left behind+
 The group can change decisions made after a while. Clinging to small details does not help: we have to let the decisions run their course and then check whether they need to be changed. ​ The group can change decisions made after a while. Clinging to small details does not help: we have to let the decisions run their course and then check whether they need to be changed. ​
- +  * **Give reasons for the way of thinking**
-Give reasons for the way of thinking+
 When we express an opinion, provide the reasons that lead us to think that way (so we can provide valuable information). And we must also be open to questions and comments about our own opinions. When we express an opinion, provide the reasons that lead us to think that way (so we can provide valuable information). And we must also be open to questions and comments about our own opinions.
- +  * **Intervening to help the group**
-Intervening to help the group+
 Even if you are not the moderator, if you notice that something is not right, tell the group what you perceive is happening. For example: "It seems that when we start to deal with this issue, I perceive that there are some angry reactions. Is there anyone who can see things in the same way as me? Can we address this to see what's behind it?" Even if you are not the moderator, if you notice that something is not right, tell the group what you perceive is happening. For example: "It seems that when we start to deal with this issue, I perceive that there are some angry reactions. Is there anyone who can see things in the same way as me? Can we address this to see what's behind it?"
 +  * **Preparing the work**
 +Be actively involved in the research. Set up the meeting. Reflect on what will be discussed. Read carefully everything that has been given and reflect on it before the meeting.
  
-Preparing the work +##​Netiquette ​in chats
-Be actively involved in the research. Set up the meeting. Reflect on what will be discussed. Read carefully everything that has been given and reflect on it before the meeting.  +
- +
-*** +
- +
- +
-+++ netiquette ​in chats +++ +
  
 1) Do not add any participants to a group without first consulting them. 1) Do not add any participants to a group without first consulting them.